GDPR Privacy and Cookie Notice
GDPR Privacy Notice
At State Street Global Advisors (“SSGA”) we are committed to handling your Personal Data (defined below) responsibly and would like to let you know that we recognise and respect your right to privacy. This notice explains how SSGA and any fund or product sponsored, managed, or otherwise affiliated with SSGA (the “Funds”) (together “we”, “our”, “us”) collect, use, share or otherwise process Personal Data in connection with your relationship with us. For a list of the SSGA entities and Funds acting as a controller for the purposes of GDPR, please see annex I.
We may provide supplemental notices from time to time, for example where we collect or use your sensitive personal data, which should be read together with this notice. We will publish the current notice on our websites (the “Sites”) which will apply each time you share Personal Data with us. We reserve the right to amend or update this notice at any time.
How we collect your Personal Data
We may collect your contact details (such as your address, email address and telephone number) or other information (such as your job title, identifying information required for anti-money laundering and related matters, your IP address, and information regarding the computer or mobile device ("Electronic Device") used to access our Sites, such as its operating system, unique identifier, and model name, as well as its user configurations and settings etc.) from which you can be identified (“Personal Data”). We may collect and use, for example, details you provide:
We use cookies on our Sites. Cookies are small files stored on a computer that are designed to hold small amounts of data specific to a user and the websites to help tailor that user’s experience with the Sites. See the section below entitled “Cookie Policy”.
We may combine the information that we collect with personal or other information that we obtain from third parties (such as social media networks or marketing partners) or that we collect from you in other contexts (such as when you email us, call us, or attend one of our events). If the information collected is about you or relates to you, or is combined with such information, we will treat it as Personal Data.
Any Personal Data which you provide to us or our agents is at your sole discretion. However, we may not be able to engage with you (fully or at all) if you do not provide requested Personal Data. Please do let us know if your Personal Data changes during our relationship. Please note that if your Personal Data is anonymised, it is no longer Personal Data.
Basis of and Use of Personal Data
In order to effectively manage our relationship with you, we will collect, use, process, or arrange processing of this Personal Data if and to the extent that we have a lawful basis to do so; that is:
We will also use your Personal Data and the Funds and their service providers (or any of their affiliates, agents, employees, delegates or sub-contractors) will use your Personal Data to:
We may use or disclose your Personal Data if we are required to do so by law or if we reasonably believe that we need to do so to protect our rights or to comply with a judicial or regulatory requirement or to pursue our legitimate interests. If we need to use your Personal Data for a reason which is not reasonably compatible with the original purpose, we will notify you and explain the basis on which we are permitted to so use your Personal Data.
Marketing Communications and Your Choices
SSGA uses information collected to market business services to our institutional customers. Specifically, we may collect, use, and/or share your information with our affiliates and service providers in order to provide specific information that you request, thought leadership materials, industry information, invitations to events and webinars, and other communications or solicitations that we believe will be of interest to you. We target and tailor such communications based on your interaction with us such as on our Sites and with our emails; your inquiries; your participation in events or webinars; relevant social media activity; and other third-party data. If you do not wish to receive this information from us, please manage your preferences accordingly. You can also unsubscribe by clicking on the unsubscribe link in any of our emails or by letting your SSGA contact know.
How we may share Personal Data
We may disclose or share Personal Data:
How we Transfer and Store Personal Data
SSGA is a global organisation and part of the global State Street group; Personal Data we collect may be transferred internationally throughout the world to countries where State Street does business, which may not have the same data protection laws as the country in which you reside. We have relevant legal safeguards, internal policies and procedures in place in an effort to achieve an equivalent level of protection across our organisation. To find out more about the safeguards that SSGA has in place please contact Jill Stoller (Chief Privacy Officer) at JStoller@StateStreet.com. The transfer of Personal Data to other countries is based on a business need or to comply with applicable laws. Personal Data stored or processed in a foreign jurisdiction may be accessed under a lawful order made in that jurisdiction.
By providing your information to SSGA in the course of your access and use of our Sites or the Services, you agree that your Personal Data, for the purposes explained in this privacy notice, may be transferred to and stored in other countries where SSGA does business, which may not have the same data protection laws as the country in which you reside.
How we protect your Personal Data
We use security measures, in compliance with applicable law, to protect Personal Data from unauthorised access or use. Yet you should understand that the open nature of the Internet is such that information and Personal Data may flow, without security measures, over networks connecting you to our systems and may be accessed and used by people other than those for whom the data is intended.
To safeguard against unauthorised access to Personal Data by third parties, all electronic Personal Data held by SSGA is maintained on systems protected by secure network architectures that contain firewalls and intrusion detection devices. The servers holding Personal Data are "backed up" (i.e., recorded) on a regular basis in an effort to avoid any inadvertent erasure or destruction of such Personal Data and are stored in facilities with appropriate security and fire detection and response system.
When you contact SSGA with questions about our Sites or the Services, we must confirm your identity on the phone before discussing your information. The questions and answers you select when logging into our Sites for the first time are used for this identification process.
Our Sites may, from time to time, contain links to and from the sites of third parties. If you follow a link to any of these sites, please note that these sites have their own privacy notices or practices and that we do not accept any responsibility or liability for these notices, practices or sites. Please check these policies before you submit any Personal Data to these sites.
Retention Period
We will retain your Personal Data for as long as required and for as long as necessary to provide our Services, products and information or as permitted / required by applicable law. This period may extend beyond the termination of our relationship with you.
Your Rights
Any person who has sent us Personal Data has the right to:
Be informed about the Personal Data
Access to the Personal Data
Rectification of Personal Data, where it is inaccurate or incomplete
Erasure of Personal Data in certain circumstances (for example, where the Personal Data is no longer necessary in relation to the purposes for which it was collated).
Obtain restriction of processing in certain circumstances (for example, where the accuracy of the Personal Data is contested, for the period enabling State Street to verify the accuracy of that Personal Data)
Object to the processing of the Personal Data
Receive Personal Data in a structure, commonly used and machine-readable format, and to have that Personal Data transmitted directly to another data controller (data portability)
Lodge a complaint to the relevant local data protection authority
In the interests of security, we may request specific information from you to help us confirm your identity when you are exercising your rights.
If you have provided your consent to the collection, processing and transfer of your Personal Data, you have the right to fully or partly withdraw your consent. If you choose to withdraw your consent, we will no longer process your Personal Data for the purpose(s) to which you originally consented unless there are compelling legitimate grounds for further processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims. You may also unsubscribe from any direct marketing at any time.
You will not generally have to pay a fee in relation to the exercise of the above rights but please note that a reasonable fee may be levied on excessive or manifestly unfounded requests or in such cases, we may refuse to comply with such excessive or unreasonable requests.
How to Contact Us
If you have questions or comments about this privacy notice, or about how your data is processed, please contact: Jill Stoller (Chief Privacy Officer) at JStoller@StateStreet.com
Last updated: 25 May 2018
Annex I
No. |
Controller entity |
DPO contact |
1 |
State Street Global Advisors Limited |
Jill Stoller |
2 |
State Street Global Advisors Ireland Limited |
Jill Stoller |
3 |
State Street Global Advisors GmbH |
Werner Wegl |
4 |
State Street Unit Trust Management Limited |
Jill Stoller |
5 |
Managed Pensions Fund Limited |
Jill Stoller |
6 |
State Street Global Advisors Luxembourg SICAV |
Jill Stoller |
7 |
State Street Global Advisors Liquidity Plc |
Jill Stoller |
8 |
SSGA SPDR ETFs Europe I Plc |
Jill Stoller |
9 |
SSGA SPDR ETFs Europe II Plc |
Jill Stoller |
10 |
State Street ICAV |
Jill Stoller |
11 |
Windwise Qualified Funds Plc |
Jill Stoller |
12 |
State Street Global Advisors Trust Company |
Jill Stoller |
13 |
SSGA Funds Management, Inc., |
Jill Stoller |
14 |
State Street Master Funds |
Jill Stoller |
15 |
State Street Institutional Investment Trust |
Jill Stoller |
16 |
State Street Navigator Securities Lending Trust |
Jill Stoller |
17 |
Elfun Government Money Market Fund |
Jill Stoller |
18 |
Elfun Tax-Exempt Income Fund |
Jill Stoller |
19 |
Elfun Income Fund |
Jill Stoller |
20 |
Elfun Diversified Fund |
Jill Stoller |
21 |
Elfun International Equity Fund |
Jill Stoller |
22 |
Elfun Trusts |
Jill Stoller |
23 |
SPDR Series Trust |
Jill Stoller |
24 |
SPDR Index Shares Funds |
Jill Stoller |
25 |
SSGA Master Trust |
Jill Stoller |
26 |
SSGA Active Trust |
Jill Stoller |
27 |
The Select Sector SPDR Trust |
Jill Stoller |
28 |
State Street Institutional Funds |
Jill Stoller |
29 |
State Street Insurance Series Funds Inc. |
Jill Stoller |
30 |
SPDR S&P 500 ETF Trust |
Jill Stoller |
31 |
SPDR Dow Jones Industrial Average ETF Trust |
Jill Stoller |
32 |
General Electric RSP U.S. Equity Fund |
Jill Stoller |
33 |
General Electric ESP Income Fund |
Jill Stoller |
34 |
WindWise Seeding Fund SPC, Ltd |
Jill Stoller |
35 |
International Private Equity Fund, L.P. |
Jill Stoller |
36 |
International Private Equity Fund II, L.P. |
Jill Stoller |
37 |
State Street Global Advisors Funds Management Limited |
Jill Stoller |
Cookie Policy
How We Use Cookies and the Collection of Website Usage Data
By using the website www.ssga.com, you agree that State Street Global Advisors (SSGA) can store and access cookies, IP address and use other methods in order to collect website usage data and improve your online experience. This can include information related to your use of the website, the browser and device type you are accessing the website from and where you are located.
What are cookies?
Cookies are small text files downloaded to your computer or device by websites you visit. Cookies are widely used in order to allow websites to function properly, as well as to provide business and marketing information to the owners of the site.
When do we use cookies?
State Street Global Advisors (SSGA) uses cookies on www.ssga.com for the following purposes:
Technical
Cookies are used for technical reasons to enable www.ssga.com to work efficiently. These cookies are essential in order to enable you to move around the Site and use its features, such as accessing secure areas of the Site. Without these cookies, services you have asked for cannot be provided.
Ease of Use
Cookies are used to enhance the usability of the site for visitors, such as by capturing visitor preferences on our site so that they are remembered for subsequent visits improving the visitor experience.
Tracking
Cookies are used to gather statistics on how visitors use our site. This allows us to gain insight into how visitors use the website so that we may make improvements to its usability.
Marketing
Cookies are used for web analytics and intelligence about our Site. This information may be combined with other information for the purposes described below, including marketing. We may also use web beacons or other technologies for similar purposes and we may include these in marketing email messages or our newsletters in order to determine whether messages have been opened and links clicked on. Web beacons do not place information on your device, but may work in conjunction with cookies to monitor online activity.
How do I refuse or withdraw consent to the use of cookies?
If you want to remove existing cookies from your device, you can do this using your browser options. You may refuse to accept cookies by changing your browser settings. For more information on managing cookies and other tracking devices see www.allaboutcookies.org/manage-cookies.
Deleting and blocking cookies will have an impact on your user experience as parts of the Site may not function properly or be accessible. Unless you have adjusted your browser settings to block cookies, our system will issue cookies as soon you visit our Site, even if you have previously deleted our cookies.
The following table details the most frequently used cookies on www.ssga.com and explains their use.
Cookie Name |
Description |
GeoLoc |
This cookie contains the SPDR site location (country/sub-domain) and language selected by a visitor. Only SPDR site content applicable to the country and language specified in this cookie can be displayed. |
Role |
This cookie contains the Investor Type selected by a visitor. Only SPDR site content applicable to the role specified in this cookie can be displayed. |
Disclaimer |
This cookie is used to determine if the initial site disclaimer has been accepted for the country, language and investor type specified in the geoloc and role cookies. The main SPDR site cannot be accessed without this cookie set to ‘accepted’. |
loginid |
Captures the User Id when logging in to a country requiring registration. This cookie is deleted when you close your browser. |
loginName |
Provides the users registered name for display purposes. This cookie is deleted when you close your browser. |
clickOnLogin |
This cookie is used to determine whether user has clicked on login, before clicking Accept disclaimer. This cookie is deleted when you close your browser. |
JSESSIONID |
Used for session management by the server. This cookie is deleted when you close your browser. |
fundDomInKey |
This cookie is used to determine the Domicile Selected |
countryKey |
This cookie is used to determine the Country Selected |
org.jboss.seam.core.Locale |
This cookie is used to determine the Language Selected |
SMSESSION |
Used for session management by the Siteminder. This cookie is deleted when you close your browser. |
SMDATA |
Siteminder authentication cookie containing encrypted authentication related data |
InitialURL |
Captures the previous URL and used to enhance the user browsing experience within the SPDR site. |
Brightcove |
This cookie is used for playing videos on the SPDR website. |
AMCV_00CC7FBA5881402 |
Used by Adobe Analytics. It will last for 2 years. |
AMCVS_00CC7FBA5881402 |
Used by Adobe Analytics. It is deleted when you close your browser. |
s_cc |
This cookie is set and read by the JavaScript code to determine if cookies are enabled for Adobe Analytics. |
s_sq |
Used by Adobe Analytics. This cookie contains information about the previous link that was clicked on by the user. |
WT_FPC |
This cookie is used by WebTrends to collect information about how visitors use our site. Information is in an anonymous form, such as number of visitors to the site. The WT_FPC cookie will last for 10 years. |
ACOOKIE |
The ACOOKIE will last for 2 years. Please refer to WebTrends privacy policy for further information: http://webtrends.com/privacy-policy/ |
WebTrendsLive |
This cookie is used by WebTrends to collect information about how visitors use our site. |
_mkto_trk |
Used by Marketo. It will last for 2 years. |
Cookie Lifespan
Unless stated above, the lifespan of the cookies we use is limited and will not exceed 13 months.